How-to Videos

Alternative Payment Program
Video Library

CDA is on a mission to positively impact the community and give families an equal chance at success. If you want more information about understanding or completing program materials, check out our video library of resources below.

Annual Recertification

Families must complete an annual recertification at the end of each 12-month eligibility period. The recertification is a formal process to collect information and updated documentation to determine if a family meets the program requirements to continue receiving child care services. Eligible families may complete their annual recertification electronically.

Recertification Process
How To Use DocuSign

Certificate For Child Care Services

When a family is approved or has a change in child care services, CDA will give the parent and the child care provider a Certificate For Child Care Services. The following video tutorials will help you better understand the child care services approved for parents on the Alternative Payment Program.

What is the RMRC? (Regional Market Rate Ceiling)
How to Read a Certificate For Child Care Services
Example 1: Change of Hours
Example 2: Change of Family Fee
Example 3: Change of Provider
Example 4: Termination of Services

Attendance Records

Attendance records are the backbone of the Alternative Payment Program as these records are what is submitted monthly for provider reimbursement. Each family is given an attendance record specifically coded to a specific month and child. It is essential that child care is documented on the correct attendance form.

The parent, provider or authorized person is responsible for recording the child’s drop off and pick up times on CDA’s attendance record. CDA cannot accept alternate attendance records. If an alternate record is received, reimbursement cannot be issued.

How to Complete an Attendance Record

Questions?

Our friendly team is always here to help, You can schedule a one-on-one appointment or check out our common questions page.

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Your Reimbursement May Be Less For The Following:
Family is authorized with a variable schedule

Variable schedules are reimbursed for the actual care hours provided that are within the hours authorized. The reimbursement will not exceed the amount billed by the provider or the full-time (FT) or part-time (PT) RMRC listed on the certificate for child care services. CDA will not reimburse for child absences, provider holiday or closure days on a variable schedule. If the full billed/invoiced amount is not paid, the parent is responsible for the difference directly to the provider.

Reimbursement of provider non-operation days/holidays

The number of reimbursable provider holidays and/or non-operation days is limited to a maximum of 10 days per fiscal year. Once these allowable limits are exceeded, reimbursement will be prorated for future closure days.

Reimbursement of registration fees, material fees, insurance fees

Fees for registration, material and/or insurance may be reimbursed if the current reimbursement amount does not exceed the Regional Market Rate Ceiling (RMRC). Reimbursement of these fees is limited to one (1) per child, per fiscal year and will be made in a single payment when requested on the child’s attendance record.

Note: For providers with programs that have multiple fees in one year or where it has been determined that the reimbursement amount exceeds the RMRC, the excess fees will be the responsibility of the parent.

License-exempt providers:

When childcare is authorized for a total of 30 or more hours per week the Full Time Weekly RMRC will be used. When childcare is authorized for a total of less than 30 hours per week the Part Time Hourly RMRC will be used.

View the State’s RMRC by county See the full program guidelines

Congratulations! You may be eligible for CDA’s program.

Let’s get started:

It seems you may not be eligible for assistance from CDA’s program.

If you would like to receive a personal screening, please call our office: (619) 427-4411 ext. 1400

It seems like you might have a different need for child care services than the ones listed.

To receive your personal screening, please call our office: (619) 427-4411 ext. 1400