March 13, 2025

Request for Proposal: Update to CDA Intranet Site

I. Introduction

CDA is seeking proposals from qualified vendors to enhance our internal intranet site. The goal of this fast-paced project, set for completion by June 30, 2025, is to improve organization, usability, and functionality to better serve our employees. The updated intranet should provide a more intuitive user experience, better access to information, and improved communication tools to support collaboration across departments.

CDA is a community based, multiservice non-profit agency dedicated to creating positive change in our local community. We believe that all families deserve equal access to supportive services that will promote children’s healthy development and future success. Our mission is to empower and promote the well-being of families, child care providers, and the greater community through financial and support services. Learn more about our history, programs and impact at cdasd.org.

 

II. Project Goals & Objectives

The selected vendor will be responsible for designing, developing, and implementing enhancements to CDA’s intranet site in alignment with our brand, including but not limited to:

  1. Employee Directory Improvements
    • Reorganize and optimize the employee directory for better usability.
    • Implement a hierarchical structure that visually displays relationships between employees and their supervisors.
    • Provide searchable employee profiles with key information such as department, role, and contact details.
    • Enable export/download options for employee directory reports..
  2. Enhanced Site Search Functionality & Knowledge Base
    • Improve the search engine within the intranet for faster and more relevant results.
    • Enable filtering and advanced search features to locate employees, documents, and resources efficiently.
    • Expand knowledge base functionality, organization, and display to support multiple departments..
  3. Social Channel Integration
    • Embed live social channel feeds from platforms for seamless access to organizational updates and engagement.
    • Ensure proper moderation and filtering of social content to align with company policies..
  4. Social Media Content & Template Design
    • Develop branded social media post templates that align with the new messaging and visual identity.
    • Improve design consistency and engagement across platforms.
    • Provide recommendations on best practices for effective digital communication.

III. Scope of Work

The vendor will be expected to:

  1. Conduct a Needs Assessment:
      • Collaborate with stakeholders to gather requirements.
      • Analyze current intranet limitations and identify opportunities for improvement.
  2. Design & Development:
      • Provide a user-friendly and brand alignment interface.
      • Implement features that enhance searchability, navigation, and organization.
      • Develop a secure and scalable solution to support future growth.
  3. Integration & Testing:
      • Ensure compatibility with existing infrastructure and third-party systems.
      • Conduct thorough testing for functionality, performance, and security.
      • Provide a testing period for internal users before full deployment.
      • Training & Documentation:
          • Onboard Communications Team on new features and functionalities.
          • Deliver comprehensive documentation for ongoing maintenance and updates..

Scope of work must be completed by June 30, 2025.

IV. Proposal Requirements

Vendors submitting proposals must include:

  1. Company Background & Experience
    • Overview of company experience and expertise in intranet development.
    • Relevant case studies or examples of past projects.
  2. Proposed Approach & Methodology
    • Outline of project approach, development framework, and timeline.
    • Description of tools, platforms, and technologies to be used.
  3. Project Timeline & Deliverables
    • Detailed timeline with major milestones and deliverables showcasing ability to meet completion deadline of June 30, 2025.
  4. Cost Proposal
    • Breakdown of pricing, including development, integration, training, and support costs.
  5. Support & Maintenance Plan
    • Details of post-launch technical support and ongoing maintenance services.

V. Proposal Submission Deadline & Contact Information

Submission deadline: April 1, 2025

We kindly request proposals to be submitted via email to:
Ana Serna, CDA Procurement Agent
aserna@cdasd.org

We look forward to reviewing your proposal. Thank you for your time.

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CDA Reimbursement Schedule
Family is authorized with a variable schedule

Variable schedules are reimbursed for the actual care hours provided that are within the hours authorized. The reimbursement will not exceed the amount billed by the provider or the full-time (FT) or part-time (PT) RMRC listed on the certificate for child care services. CDA will not reimburse for child absences, provider holiday or closure days on a variable schedule. If the full billed/invoiced amount is not paid, the parent is responsible for the difference directly to the provider.

Reimbursement of provider non-operation days/holidays

The number of reimbursable provider holidays and/or non-operation days is limited to a maximum of 10 days per fiscal year. Once these allowable limits are exceeded, reimbursement will be prorated for future closure days.

Reimbursement of registration fees, material fees, insurance fees

Fees for registration, material and/or insurance may be reimbursed if the current reimbursement amount does not exceed the Regional Market Rate Ceiling (RMRC). Reimbursement of these fees is limited to one (1) per child, per fiscal year and will be made in a single payment when requested on the child’s attendance record.

Note: For providers with programs that have multiple fees in one year or where it has been determined that the reimbursement amount exceeds the RMRC, the excess fees will be the responsibility of the parent.

License-Exempt Providers

When child care is authorized for a total of 25 or more hours per week the Full Time Weekly RMRC will be used. When child care is authorized for a total of less than 25 hours per week the Part Time RMRC will be used.

View the State’s RMRC by County See the full Program Guidelines

Congratulations! You may be eligible for CDA’s program.

Let’s get started:

We’re sorry, you may not be eligible for CDA’s program.

If you would like to receive a personal eligibility screening, please complete the form below:

We’re sorry, it appears you may have different need for child care services than those listed.

To receive a personal eligibility screening, please call us at: (619) 427-4411 ext. 1400