How to Receive
Your Reimbursements

Reimbursements

CDA reimburses for child care service on a monthly basis on behalf of the family – in some cases this will be for the full amount of child care, or it may be in combination with a parent’s co-payment due directly to the provider. Providers will be reimbursed for the amount billed/invoiced based on the Regional Market Rate Ceiling (RMRC) and the provider’s rates on file with CDA. The RMRC for each child authorized is based on the child’s age, type of provider, county, and total hours of authorized care.

Learn more about the reimbursement limits
Certificate for Child Care Services

When a family is approved or has a change in child care services, CDA will give the parent and the child care provider a Certificate for Child Care Services. To help you better understand the child care services approved for parents on the Alternative Payment Program, check out our how-to videos:

Certificate Videos
Attendance Records

Attendance Records are the backbone of the Alternative Payment Program as these records are what is submitted monthly for provider reimbursement. Each family is given an Attendance Record specifically coded to a specific month and child. It is essential that child care is documented on the correct attendance form. The parent, provider, or authorized person is responsible for recording the child’s drop off and pick up times on CDA’s Attendance Record. CDA cannot accept alternate Attendance Records. If an alternate record is received, reimbursement cannot be issued.

Attendance Records Videos
Invoicing

Invoicing CDA is simple. Complete the “Provider Bill/Invoicing” section on each child’s Attendance Record by filling out what you charge for the care provided. This can either be a monthly, or weekly amount, depending on what your current rate sheet states. Then, submit your signed Attendance Records to CDA’s main office in Bonita.

Invoicing Videos
Reimbursement Schedule

Reimbursement will be issued within 21 calendar days of receipt of complete Attendance Records.

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Questions?

Our friendly team is always here to help, You can schedule a one-on-one appointment or check out our common questions page.

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CDA Reimbursement Schedule
Family is authorized with a variable schedule

Variable schedules are reimbursed for the actual care hours provided that are within the hours authorized. The reimbursement will not exceed the amount billed by the provider or the full-time (FT) or part-time (PT) RMRC listed on the certificate for child care services. CDA will not reimburse for child absences, provider holiday or closure days on a variable schedule. If the full billed/invoiced amount is not paid, the parent is responsible for the difference directly to the provider.

Reimbursement of provider non-operation days/holidays

The number of reimbursable provider holidays and/or non-operation days is limited to a maximum of 10 days per fiscal year. Once these allowable limits are exceeded, reimbursement will be prorated for future closure days.

Reimbursement of registration fees, material fees, insurance fees

Fees for registration, material and/or insurance may be reimbursed if the current reimbursement amount does not exceed the Regional Market Rate Ceiling (RMRC). Reimbursement of these fees is limited to one (1) per child, per fiscal year and will be made in a single payment when requested on the child’s attendance record.

Note: For providers with programs that have multiple fees in one year or where it has been determined that the reimbursement amount exceeds the RMRC, the excess fees will be the responsibility of the parent.

License-Exempt Providers

When child care is authorized for a total of 25 or more hours per week the Full Time Weekly RMRC will be used. When child care is authorized for a total of less than 25 hours per week the Part Time RMRC will be used.

View the State’s RMRC by County See the full Program Guidelines

Congratulations! You may be eligible for CDA’s program.

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We’re sorry, you may not be eligible for CDA’s program.

If you would like to receive a personal eligibility screening, please complete the form below:

We’re sorry, it appears you may have different need for child care services than those listed.

To receive a personal eligibility screening, please call us at: (619) 427-4411 ext. 1400